It is perhaps too easy to get caught up in this, however. When only the most effective words remain, writing will be far more concise and readable. And no strict rules exists about how much you should tighten your sentences. The first step in applying the principles of effective business writing is to understand the principle, so what exactly is wordiness? Do the most-often used words match your concise writing? If your sentence takes up two or more lines on a sheet of paper or typed on the computer , start looking at your phrasing to find unnecessary words. First, you have to build an image of the content.
This retains the same meaning and eliminates two unnecessary words. The mood you are in when you begin writing is also important. Together, they cited information from. However, people who are wordy tend not to limit wordiness to a word or two here or there. The two-line rule refers to the length of your sentences. When you read the shortest version: do you feel something is missing? Be mindful of the use of wordy sections of writing that might be better suited to smaller, more precise constructions.
Something totally weird just happened: I started writing a new post… by creating a mind map with 1-2 words in each box! This article provides a great list of the common enemies of clarity. Writing good sentences is not just about tightening, but also about transitions. Less Room for Interpretation What does he mean by that? The era in which we must aggressively defend our woodlands has , for all intents and purposes, passed. Example: Do not try to anticipate in advance those events that will completely revolutionize society. At first glance you might think that these expressions are used to be nice to your reader, but in fact they can have quite the opposite effect. Example: For each and every book you purchase, you will receive a free bookmark. At times, you may pull out your hair wondering how to make a sentence shorter.
But what is tight writing? Judy also points out common grammar and writing mistakes and shares special considerations for formats like emails and reports. That way, your readers will quickly understand the ideas without needing to skim the document. It says to your reader that he or she isn't important enough to think of anything personalized to say. Instead, work on a headline, an opening or closing paragraph. Shall I show you how? Leave the three versions and re-read them the next day. Stay away from Expletive Constructions Expletive phrases and words are those that do not add any grammatical or structural value to the sentence.
When revising, critically examine each paragraph and ask yourself whether it is necessary to your overall thesis. Are there are vague words that you can replace with more specific, powerful word choices? Revision: Applicants with more than five years of experience can bypass human resources and call for an interview. They were inseparable through elementary school and high school. Clear and concise version: I help you overcome the daily challenges of working for a difficult boss, so you feel less stressed. About Jamie Goodwin Jamie graduated from Brigham Young University- Idaho with a degree in English Education. Good writing tells the truth and tells it plain.
A sentence should contain no unnecessary words, a paragraph no unnecessary sentences, for the same reason that a drawing should have no unnecessary lines and a machine no unnecessary parts. Yes, there is plenty of great advice on the Web. As you do this, your ideas will pack a greater punch, leaving the reader with a positive lasting impression. Rules were all about what is right and what is wrong. Gratuitous words intensifiers and qualifiers can help establish the tone in humorous writing, as can euphemisms. As far as I'm concerned, there Further protection of woodlands is not needed.
Here are 10 examples of redundant phrases and their leaner, more concise counterparts. But in fact almost every reader values concision, since concise writing is usually easier to read, better thought out, and better organized—that is, simply better writing. You should be more worried about making your writing concise. So many bloggers spout or worse, regurgitate generalised advice without clarifying examples. I probably should have mentioned it in the post, too.
Then you can work on being concise. Each section of your paper will address one part of your thesis. I would call your attention to the fact that our President, who was formerly the Governor of Arkansas, is basically a Southerner. What is your favorite example of addenda from the article? Often, writers use several small and ambiguous words to express a concept, wasting energy expressing ideas better relayed through fewer specific words. In this passive construction, the meaning of the sentence is clear, but there are more words than necessary. In the final analysis, the The state would have been better off without such a policy.
However, use of some euphemisms, such as those for human disabilities, is a well-meaning effort to preserve the dignity of the disabled, though some people argue that such cosmetic wording actually harms people by diminishing the seriousness of their condition, or that it is for the benefit not of the disabled but of people who would rather not be reminded of the disabled. Since we might both be hungry, I was perhaps wondering if you might care to join me for a meal in the near future? These phrases often crop up in writing that requires a formal tone, but they detract from, rather than add to, meaning. What do you need to include? He took ideas he was working on for his book and managed to condense major ideas into tweets. Take out redundancy and extra explanations from your writing. Concise: Working as a photo technician's apprentice was an educational experience.